Continuous Shipment Tracking Scan
Monitors the designated FTP/SFTP directory every minute for newly uploaded EDI 214 shipment status files from logistics carriers.
About this template
What this workflow does
Automate EDI 214 Shipment Status Tracking into SAP Business One with Real-Time Teams Exception Alerts
Key benefits
- Proactive Customer Experience Management
- Hands-Free ERP Tracking Updates
- Minute-by-Minute Supply Chain Visibility
- Instant Delivery Confirmation
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Customize the flow
Build your own version of this workflow
Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
No triggers for Ftp-Sftp.
Inside the flow
How the template works
appse ai runs this workflow end to end for Ftp-Sftp — automatically, every single day. Here is exactly what happens when this template runs.
Secure Document Download
Automatically downloads the raw EDI 214 payload for immediate processing upon detection.
Intelligent EDI 214 Parsing
Extracts carrier tracking numbers (PRO), purchase order references, current location data, transit timestamps, and delivery or status codes from the file.
SAP Sales Order Identification
Queries SAP Business One using the purchase order reference to locate the exact internal sales order linked to the carrier update.
Smart Transit Exception Evaluation
A conditional decision node checks the parsed payload for critical transit disruptions - weather delays, carrier exceptions, or transit damage - and routes accordingly.
Real-Time Exception Alert via Teams
If a transit exception is detected, an immediate notification is sent to the dedicated Microsoft Teams channel with full exception details for proactive customer management.
Automated ERP Status Update (Standard Path)
Normal shipments have their PRO numbers, status codes, location data, and delivery confirmation flags written directly into SAP Business One sales order records.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
Proactive Customer Experience Management
Transit exceptions are flagged in Teams before customers ask - enabling proactive communication that protects brand reputation.
02
Hands-Free ERP Tracking Updates
PRO numbers, carrier status codes, and location data flow automatically into SAP Business One - zero manual entry for operations staff.
03
Minute-by-Minute Supply Chain Visibility
60-second execution ensures SAP records reflect up-to-the-minute carrier data at all times.
04
Instant Delivery Confirmation
Delivery flags are written to SAP automatically, providing proof-of-delivery for billing acceleration and dispute resolution.
05
Eliminate Multi-Platform Tracking Checks
All carrier milestones are centralized in SAP - no more external portal logins for operations or support teams.
06
Seamless Carrier Compliance
Standard ANSI X12 EDI 214 ingestion supports major retailer and logistics provider compliance frameworks without custom development.
01
Proactive Customer Experience Management
Transit exceptions are flagged in Teams before customers ask - enabling proactive communication that protects brand reputation.
02
Hands-Free ERP Tracking Updates
PRO numbers, carrier status codes, and location data flow automatically into SAP Business One - zero manual entry for operations staff.
03
Minute-by-Minute Supply Chain Visibility
60-second execution ensures SAP records reflect up-to-the-minute carrier data at all times.
04
Instant Delivery Confirmation
Delivery flags are written to SAP automatically, providing proof-of-delivery for billing acceleration and dispute resolution.
05
Eliminate Multi-Platform Tracking Checks
All carrier milestones are centralized in SAP - no more external portal logins for operations or support teams.
06
Seamless Carrier Compliance
Standard ANSI X12 EDI 214 ingestion supports major retailer and logistics provider compliance frameworks without custom development.
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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