High-Frequency Carrier Directory Scanning
Runs automatically every minute via automation integration system, scanning the designated FTP/SFTP directory for newly delivered IFTSTA shipment status files from carrier networks.
About this template
What this workflow does
Automated workflow to process EDI IFTSTA shipment status messages from FTP/SFTP, parse the data, update SAP Business One orders with tracking information, and alert teams of any exceptions.
Key benefits
- End-to-End Shipment Visibility
- Proactive Exception Management
- Zero Manual Tracking Entry
- Audited Delivery Records
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Customize the flow
Build your own version of this workflow
Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
No triggers for FTP SFTP.
Inside the flow
How the template works
appse ai runs this workflow end to end for FTP SFTP — automatically, every single day. Here is exactly what happens when this template runs.
Secure Document Download & Encoding
Downloads the shipment data file and converts it to Base64-encoded format for reliable cross-platform processing.
EDIFACT Parsing & Data Extraction
Decodes the payload through EDI integration automation to extract carrier tracking number (PRO), purchase order reference, SCAC identifier, transit status codes, geographic location, and timestamps.
SAP Sales Order Cross-Reference
Uses the purchase order number to locate the exact matching Sales Order in SAP Business One.
Transit Status Evaluation & Branch Routing
Evaluates parsed data to determine if the shipment is progressing normally or has an exception code (weather delay, transit damage) - routing each path accordingly.
Live ERP Order Update (Standard Path)
Maps delivery flags, status labels, location strings, and timestamps into SAP Business One, synchronizing carrier milestones onto the live sales order.
Exception Alert via Microsoft Teams
If a transit issue code is detected, an immediate alert is sent to the designated Teams channel with the purchase order number and full exception details.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
End-to-End Shipment Visibility
Operations and support teams see exact transit milestones directly in SAP Business One - no external carrier portal logins required.
02
Proactive Exception Management
Teams alerts fire the moment a carrier reports a delay or damage, enabling customer communication before complaints arrive.
03
Zero Manual Tracking Entry
PRO numbers, carrier status codes, and location data flow automatically into SAP - no manual data entry required.
04
Audited Delivery Records
Every carrier update is linked to the SAP sales order, creating a clear transaction trail from initial sale to final delivery.
05
Minute-by-Minute ERP Accuracy
1-minute execution cadence ensures SAP records always reflect the latest carrier data.
01
End-to-End Shipment Visibility
Operations and support teams see exact transit milestones directly in SAP Business One - no external carrier portal logins required.
02
Proactive Exception Management
Teams alerts fire the moment a carrier reports a delay or damage, enabling customer communication before complaints arrive.
03
Zero Manual Tracking Entry
PRO numbers, carrier status codes, and location data flow automatically into SAP - no manual data entry required.
04
Audited Delivery Records
Every carrier update is linked to the SAP sales order, creating a clear transaction trail from initial sale to final delivery.
05
Minute-by-Minute ERP Accuracy
1-minute execution cadence ensures SAP records always reflect the latest carrier data.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
What EDI formats does this template support?
This template is specifically designed to process EANCOM IFTSTA (Shipment Status) messages. It parses standard EANCOM format EDI files and extracts tracking information including PRO numbers, locations, status codes, and timestamps.
How frequently does the template check for new shipment messages?
What happens if there is a shipment exception?
Can I customize the SAP fields that get updated?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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