High-Frequency FTP/SFTP Scanning
Runs every minute, scanning designated FTP/SFTP directories for newly arrived UN/EDIFACT ORDCHG files from trading partners.
About this template
What this workflow does
Automate Inbound UN/EDIFACT ORDCHG Purchase Order Change Management in SAP Business One
Key benefits
- Eliminate Over-Shipment Costs
- Automated ERP Ledger Alignment
- Instant Teams Alerts for Locked Orders
- Retailer Penalty Prevention
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Customize the flow
Build your own version of this workflow
Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
No triggers for Ftp-Sftp.
Inside the flow
How the template works
appse ai runs this workflow end to end for Ftp-Sftp — automatically, every single day. Here is exactly what happens when this template runs.
Secure Document Download & Encoding
Downloads and converts the EDI payload to a standardized Base64 string for safe cross-platform processing.
Change Request Parsing
Extracts purchase order number, requested delivery dates, modified item codes, and line-level adjustment indicators from the ORDCHG file.
SAP Order Status Verification
Searches SAP Business One for the matching order record and checks whether it is still open for modification or locked by fulfilment.
Smart Routing Based on Order Status
Open orders proceed to automated line item update in SAP. Processing or closed orders route to urgent manual intervention.
Line Item Update in SAP (Open Order Path)
Matches changed items to existing order lines and pushes updated quantities and product codes directly into SAP Business One.
Warehouse Intervention Alert via Teams (Locked Order Path)
Sends a Microsoft Teams alert with the exact order number and change details so fulfilment staff can halt shipments immediately.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
Eliminate Over-Shipment Costs
Purchase order changes are applied automatically before warehouse dispatch - preventing mis-picks and return freight costs.
02
Automated ERP Ledger Alignment
Line item corrections update open SAP records directly, eliminating manual data entry errors.
03
Instant Teams Alerts for Locked Orders
Warehouse teams are notified immediately when an already-processing order requires manual intervention.
04
Retailer Penalty Prevention
Alignment with buyers' latest change requests prevents short-shipment and over-shipment penalty charges.
05
Continuous 1-Minute Processing
Fast execution loop processes last-minute buyer changes before fulfilment locks in.
01
Eliminate Over-Shipment Costs
Purchase order changes are applied automatically before warehouse dispatch - preventing mis-picks and return freight costs.
02
Automated ERP Ledger Alignment
Line item corrections update open SAP records directly, eliminating manual data entry errors.
03
Instant Teams Alerts for Locked Orders
Warehouse teams are notified immediately when an already-processing order requires manual intervention.
04
Retailer Penalty Prevention
Alignment with buyers' latest change requests prevents short-shipment and over-shipment penalty charges.
05
Continuous 1-Minute Processing
Fast execution loop processes last-minute buyer changes before fulfilment locks in.
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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