AI-Powered Smart Inventory Allocation: Shopify Orders to SAP Business One
Shopify → SAP Business One
Apps Required
No-code and low-code platform
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Trigger: New orders created in Shopify
Detects newly created Shopify orders on a scheduled run every 3 minutes.
Check if order already exists in SAP Business One
Searches SAP sales orders by external reference (NumAtCard) to prevent duplicate order creation.
Decision: Order does not exist in SAP
Continues processing only when no matching SAP sales order is found.
Identify customer shipping location
Calls geocoding through HTTP to convert the Shopify billing and shipping address into geo-coordinates.
Fetch warehouse coordinates from SAP Business One
Retrieves active warehouses and their stored location coordinates from SAP Business One.
Prepare route matrix destinations
Builds destination waypoints from warehouse coordinates for distance and duration calculation.
Compute warehouse distance matrix
Uses HTTP route matrix API to calculate distance and travel duration from customer location to each warehouse.
Map distance results to warehouses
Maps route matrix outputs to corresponding warehouse codes for inventory allocation scoring.
Split Shopify order line items
Splits order line items so each SKU can be processed independently for stock allocation.
Fetch item warehouse stock from SAP
Queries SAP item warehouse collections for each SKU to retrieve in-stock and committed quantities.
Combine stock and route data
Merges stock availability and warehouse distance data into a unified product-wise allocation input.
AI-powered warehouse allocation
Uses OpenAI to allocate order quantities by warehouse based on nearest distance first and available stock constraints.
Convert AI output to structured allocation
Parses AI response into structured JSON and aggregates final allocation lines.
Resolve customer card code in SAP
Finds SAP Business Partner CardCode using Shopify customer email for sales order creation.
Create sales order in SAP Business One
Creates SAP sales order with allocated warehouse lines, quantities, prices, and billing and shipping addresses from Shopify.
Select an App to View Supported Features
| Modules | Trigger |
|---|---|
| Products updated | On products updated in Shopify. |
| New Abandoned Checkout | Triggers when a new abandoned checkout is created in Shopify. |
| New Company Created | Triggers when a new company is created in Shopify. |
| New customers created | On new customers created in Shopify. |
| New products created | On new products created in Shopify. |
| Customers updated | On customers updated in Shopify. |
| New orders created | On new orders created in Shopify. |
| New Company Location Created | Triggers when a new company location is created in Shopify. |
| New Refund Created | Triggers when a new refund is created for a Shopify order. Only fires for orders that have at least one refund with one or more refund line items. |
| Orders Cancelled | Triggers when an order is cancelled in Shopify. Only fires for orders where cancelledAt is not null. |
| New Company Location Created | Triggers when a new company location is created in Shopify. |
| New Return Created | Triggers when a new return is created for a Shopify order. Only fires for orders that have at least one return. |
Streamline Your Order Process with Automation
Optimized inventory allocation
Automatically allocates stock from the nearest eligible warehouses to reduce shipping distance and improve fulfillment efficiency.
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AI-assisted fulfillment decisions
Uses AI rules to prioritize nearest warehouses, handle split allocations, and maximize available stock usage.
Duplicate-safe order synchronization
Prevents duplicate SAP order creation by validating existing sales references before processing.
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1
Optimized inventory allocation
Automatically allocates stock from the nearest eligible warehouses to reduce shipping distance and improve fulfillment efficiency.
2
AI-assisted fulfillment decisions
Uses AI rules to prioritize nearest warehouses, handle split allocations, and maximize available stock usage.
3
Duplicate-safe order synchronization
Prevents duplicate SAP order creation by validating existing sales references before processing.
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