New products created
On new products created in Shopify.
About this template
What this workflow does
Automatically create Shopify fulfillments from Dynamics 365 Business Central posted sales shipments with tracking details and customer email notifications.
Key benefits
- Automated Fulfillment from ERP Shipments
- Accurate Tracking Data on Every Order
- Proactive Customer Communication
- End-to-End Order Lifecycle Visibility
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Inside the flow
How the template works
appse ai runs this workflow end to end for Shopify — automatically, every single day. Here is exactly what happens when this template runs.
Detect New Orders in Shopify
The workflow triggers automatically every three minutes, polling Shopify for newly created orders. Each detected order—including the Shopify order ID and customer email—is forwarded so the corresponding shipment data can be retrieved from Business Central.
Look Up Posted Sales Shipment in Business Central
Using the Shopify order ID, the workflow queries the Dynamics 365 Business Central oData endpoint for a matching posted sales shipment. The result includes the package tracking number and shipping agent code needed to create a fulfillment in Shopify.
Retrieve Fulfillment Orders from Shopify
The workflow fetches the fulfillment orders associated with the Shopify order. This step gathers the fulfillment order IDs and line item details—including item IDs and quantities—required to build the fulfillment request.
Create Order Fulfillment in Shopify
A fulfillment record is created in Shopify using the tracking number and shipping agent from Business Central, combined with the fulfillment order line items retrieved in the previous step. This marks the order as shipped and attaches tracking information for the customer.
Send Fulfillment Notification via Microsoft Outlook
After the fulfillment is created, the workflow sends an email to the customer's address from the original Shopify order, notifying them that their order is out for delivery. This provides an immediate, branded communication outside of Shopify's default notifications.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
Automated Fulfillment from ERP Shipments
Posted sales shipments in Business Central automatically trigger Shopify fulfillments, eliminating manual status updates and ensuring customers see tracking information as soon as goods are dispatched.
02
Accurate Tracking Data on Every Order
The package tracking number and shipping agent code flow directly from Business Central to Shopify, giving customers reliable shipment tracking without manual copy-and-paste.
03
Proactive Customer Communication
An automated Outlook email notifies customers the moment their order is fulfilled, improving the post-purchase experience and reducing 'Where is my order?' inquiries.
04
End-to-End Order Lifecycle Visibility
By bridging Shopify orders, Business Central shipments, and email notifications in a single workflow, operations and support teams gain full visibility from order placement to delivery.
01
Automated Fulfillment from ERP Shipments
Posted sales shipments in Business Central automatically trigger Shopify fulfillments, eliminating manual status updates and ensuring customers see tracking information as soon as goods are dispatched.
02
Accurate Tracking Data on Every Order
The package tracking number and shipping agent code flow directly from Business Central to Shopify, giving customers reliable shipment tracking without manual copy-and-paste.
03
Proactive Customer Communication
An automated Outlook email notifies customers the moment their order is fulfilled, improving the post-purchase experience and reducing 'Where is my order?' inquiries.
04
End-to-End Order Lifecycle Visibility
By bridging Shopify orders, Business Central shipments, and email notifications in a single workflow, operations and support teams gain full visibility from order placement to delivery.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does the workflow match a Shopify order to a Business Central shipment?
The Shopify order ID is extracted and used to query the posted sales shipment endpoint in Business Central via oData, filtering by the order number to find the corresponding shipment record.
What tracking information is passed to Shopify?
Why is a separate email sent via Microsoft Outlook?
How often does the workflow check for new Shopify orders?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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