New orders created
Triggered when a new order is created in the SAP Business One
eCommerceCatalogue Management
SAP Business One → Shopify Product Archive — Discontinued Items Removed From Your Storefront Automatically
When you mark an item discontinued in SAP Business One, appse ai finds the matching Shopify product on a schedule and archives it — so customers never land on or order a product you've retired.
Apps used in this template
About this template
What This Workflow Does
A product you've discontinued in the ERP but left live on Shopify is a support ticket and a refund waiting to happen. This template keeps your storefront in step with your product decisions. On a schedule, appse ai queries SAP Business One for items newly marked discontinued and archives the matching products in Shopify — so your ERP stays the source of truth for product lifecycle and your catalogue never sells what you can't fulfil.
Key benefits
- Catalogue matches the ERP — Discontinued items disappear from Shopify automatically.
- No orders you can't fulfil — Retired products can't be bought once archived.
- ERP owns product lifecycle — SAP Business One status drives the storefront.
- Zero manual catalogue cleanup — Runs on schedule with no monitoring.
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Apps & Integrations
This workflow connects SAP Business One as the product-lifecycle source of truth and Shopify for product archival.
Inside the flow
How the Template Works
appse ai runs this workflow end to end on your schedule — from a discontinued SAP Business One item to an archived Shopify product.
Scheduled automation kicks in
The workflow runs automatically on a predefined schedule, so catalogue cleanup happens consistently and on time with no manual monitoring.
Identify discontinued items in SAP B1
appse ai queries SAP Business One for all items recently marked discontinued, making the ERP the authoritative source of truth for product lifecycle status.
Archive products on Shopify
For each discontinued item, appse ai finds the matching Shopify product and sets it to archived, removing it from the active storefront so it can't be found or ordered.
Business Benefits
Eliminate manual steps and keep your catalogue in sync with your ERP product decisions.
01
Keep the storefront in step with the ERP
Products you discontinue in SAP Business One are archived on Shopify automatically, so the catalogue reflects real product decisions.
02
Stop orders you can't fulfil
Archived products can't be purchased, preventing the refunds and support tickets that come from selling retired items.
03
Make the ERP the lifecycle source of truth
SAP Business One product status drives Shopify, so downstream channels always reflect the latest decision.
04
Remove manual catalogue cleanup
The scheduled workflow handles archival with no monitoring, freeing merchandising and ops time.
05
Scale across a large catalogue
Whether you retire five items or five hundred, the workflow processes them all identically.
01
Keep the storefront in step with the ERP
Products you discontinue in SAP Business One are archived on Shopify automatically, so the catalogue reflects real product decisions.
02
Stop orders you can't fulfil
Archived products can't be purchased, preventing the refunds and support tickets that come from selling retired items.
03
Make the ERP the lifecycle source of truth
SAP Business One product status drives Shopify, so downstream channels always reflect the latest decision.
04
Remove manual catalogue cleanup
The scheduled workflow handles archival with no monitoring, freeing merchandising and ops time.
05
Scale across a large catalogue
Whether you retire five items or five hundred, the workflow processes them all identically.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
What does this SAP Business One and Shopify template do?
On a schedule it finds items newly marked discontinued in SAP Business One and archives the matching Shopify products, removing them from the active storefront automatically.
Does archiving delete the Shopify product?
How does it know which items are discontinued?
How often does it run?
Which systems does this template connect?
How long does it take to go live?
Why businesses love appse ai
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Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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